2019 VASA Practicum Sponsor Prospectus



  • Download the Sponsor/Exhibitor Prospectus and Application Form [PDF]

    Dear Industry Colleague

    On behalf of the Vascular Access Society of the Americas, we want to take this opportunity to invite you to participate as a Commercial Exhibitor at the Vascular Access Society of the Americas’ Hands-On Practicum on Hemodialysis Access that will be held May 10-11, 2019 at Houston Methodist Hospital in Houston, Texas.

    This will be a two-day activity giving physicians a platform to learn and practice with new technology and methods of approaching patients with vascular access problems.

    We have developed an outstanding program that will include:
    • Observation and discussion of interesting access procedures
    • Utilization of new devices and learning techniques in live animal laboratory
    • Techniques of implanting various graft materials
    • “Hands-on” experience with ultrasound and new endovascular techniques
    • Separate hands-on sessions for non-physician professionals and participation in procedure discussions and equipment workshops
    The exhibit participation fees are $25,000, $15,000 and $10,000. Please refer to page (3) of this brochure to view the various opportunities available with each exhibit participation level. Limited additional registration for company representatives as Practicum participants is available. Please review this brochure carefully and return your application as soon as possible as space is limited.

    The Vascular Access Society of the Americas continues to evolve and grow and now has over 450 members including surgeons committed to access surgery, interventional nephrologists and radiologists, as well as dedicated ancillary personnel.

    We hope that you will consider participating in this event. The VASA Board of Directors is dedicated to ensuring this will be a productive and engaging experience for both your company and our members and Practicum participants.

    Again, we are grateful for your commitment to VASA and look forward to seeing you in Houston.


    Exhibit Participation Fees

    EXHIBIT PARTICIPATION LEVEL PLATINUM GOLD SILVER
    Contribution $25,000 $15,000 $10,000
    Benefits Premium placement in Exhibitor area
    Two six-foot tables
    Prime placement in Exhibitor area
    Two six-foot tables
    Space in Exhibitor area
    One six-foot table
    Registration Registration for four representatives at exhibit space (lunch included) Registration for three representatives at exhibit space (lunch included) Registration for two representatives at exhibit space (lunch included)
    Course Syllabi Four course syllabi Three course syllabi Two course syllabi
    Listing of company name, address, telephone, fax and email and up to a 50-word company description in the Exhibitor Information Brochure made available to Practicum attendees Yes Yes Yes


    Representatives are allowed to attend Friday Evening Social Event. Option to request additional exhibit space based on availability.

    APPLICATION: To confirm your participation as an Exhibitor, please complete and return the Application and Exhibit Letter of Agreement by Friday, April 12, 2019. However, companies are encouraged to return applications as soon as possible as space is limited.

    PAYMENT: A 50% deposit of the participation fee must be returned with the Application. The balance must be paid by Friday, April 12, 2019. Checks should be made payable to: Vascular Access Society of the Americas (VASA) and mailed with the Application to:
    VASA, 446 E High Street, Suite 10, Lexington, KY 40507
    (859) 977-7457, Fax: (859) 271-0607, E mail: info@vasamd.org


    General Information

    ACCREDITATION: This activity has been planned and implemented in accordance with the Essential Areas and Policies of the Accreditation Council for Continuing Medical Education (ACCME) through the joint providership of Houston Methodist and VASA. Houston Methodist is accredited by the ACCME to provide continuing medical education for physicians.

    LOCATION: The Practicum and the Hands-On Labs will be held at Houston Methodist Hospital.

    PLEASE NOTE: VASA and Houston Methodist are not responsible for airline or hotel reservations. Please confirm registration acceptance prior to purchase of non-refundable or penalty airline tickets.


    Rules & Regulations

    This exhibit is being held in conjunction with a CME activity which has been planned and implemented in accordance with the Essential Areas and policies of the Accreditation Council for Continuing Medical Education (ACCME) and will follow these Conditions:

    Houston Methodist agrees to provide exhibit space for the below-listed exhibitor for the Vascular Access Society of the Americas Hands-On Practicum on Hemodialysis Access on May 10-11, 2019. Houston Methodist will acknowledge exhibitor support in course materials.

    The exhibitor acknowledges that conducting marketing or promotional activities in any conference area except for their assigned exhibit space is prohibited. Commercial interests may not engage in sales, promotional activities, or distribute product-specific advertisements while in the designated location of the CME activity. CME activity space includes, but is not limited to, lecture halls, break out rooms, and laboratory areas.

    Exhibitors and Houston Methodist agree to abide by the ACCME’s Standards for Commercial Support. Any actions that are not in accordance with the above stated policies may result in the removal of the exhibiting company and its representatives from the conference site, in which case no refund of exhibit fees will be allowed.

    BADGE POLICY: All participants affiliated with the company must be registered. Each representative will be issued an exhibitor badge and must be employed by the participating Company or have a direct business affiliation.

    CONDUCT OF COMPANY & EXHIBITS: The Vascular Access Society of the Americas reserves the right to restrict the operation of, or evict completely, any exhibit which, in its sole opinion, detracts from the general character of the exhibit program and exhibition as a whole. This includes, but is not limited to an exhibitor which, because of noise, flashing lights, method of operation, display of unsuitable material, are determined by the Society to be objectionable to the successful conduct of the exposition as a whole. No drawings, raffles or quiz-type contests of any type will be permitted. No bags or containers for collection of samples are to be distributed by an exhibitor. This applies to any envelope, folder, portfolio, box, or other item that provides carrying space for more than a single sample. Electrical or other mechanical apparatus must be muffled so noise does not interfere with other exhibitors. Character of the exhibits is subject to approval of the Society. The right is reserved to refuse applications not meeting standards required or expected, as well as the right to curtail exhibits or parts of exhibits which reflect against the character of the meeting. This applies to displays, literature, advertising, novelties, souvenirs, conduct of persons, etc.

    DIRECT SALES: No retail sales are permitted within the exhibit area any time, but orders may be taken.

    SPECIAL NEEDS: Please contact the Vascular Access Society of the Americas office if you have a disability which will require accommodation.

    ENTERTAINMENT OR SOCIAL ACTIVITIES / UNOFFICIAL SATELLITE EVENTS: The Vascular Access Society of the Americas will coordinate scheduling and space release for company meetings. No functions may be scheduled to conflict with the Vascular Access Society of the Americas Practicum including the Scientific Sessions, Workshops, Labs and evening Receptions or Dinners. Companies wishing to invite meeting attendees to restaurants or other functions must do so following the official conclusion of any and all of these VASA events. Companies intending to host sales, pre-convention or post-convention meetings, involving only their employees, must inform the Society, and if the meeting is being held at conference center being used for the Practicum, must have space released by the Society.

    THE CONFERENCE CENTER LIABILITY AND INSURANCE: The appointed facilities and the Vascular Access Society of the Americas shall not be liable for any death or injury arising from or out of any occurrence in, upon, at or relating to the Facilities, or damage to property of Houston Methodist and other facilities being used for the Practicum or of others located in the Facilities, nor shall they be responsible for any loss or damage resulting from the negligence of Houston Methodist and other facilities being used for the Practicum, the Vascular Access Society of the Americas, Agentis Management, its agents, servants or employees or other persons for whom it may, in law, be responsible. Without limiting the generality of the foregoing, Houston Methodist and other facilities being used for the Practicum and the Vascular Access Society of the Americas shall not be without limitation, any subrogation claims by Houston Methodist and other facilities being used for the Practicum, Agentis Management’s and the Vascular Access Society of the Americas’ insurers.

    The Exhibitor assumes sole and entire responsibility for any and all bodily and personal injury (including death) and damage to property that may be sustained in connection with or resulting from the Vascular Access Society of the Americas’ use of and conduct of the Facility and shall indemnify and hold harmless Houston Methodist, Agentis Management, the Vascular Access Society of the Americas, from any claim or damage (including attorney’s fees and expenses of legal proceeding) they may sustain, or be required to pay, in connection with or arising out of the Practicum Course by reason of the act, omission or negligence of any person associated with the Practicum Course or where presence in the Facility is attributable to the Practicum Course, including, without limitation, any violation by the exhibitor of the rules and regulations in the prospectus. Such assumption or responsibility and indemnification by the Vascular Access Society of the Americas shall apply unless such damage or injury results from the sole negligence, gross negligence or willful misconduct of the Vascular Access Society of the Americas, Houston Methodist and other facilities being used for the Practicum and their employees and agents. In addition, Exhibitor acknowledges that the Vascular Access Society of the Americas, Agentis Management and Houston Methodist and other facilities being used for the Practicum do not maintain insurance covering Exhibitor’s property and that it is the sole responsibility of Exhibitors to obtain business interruption and property damage insurance covering such loses by the Exhibitor.

  • Download the Sponsor/Exhibitor Prospectus and Application Form [PDF]

    FOR FURTHER INFORMATION CONTACT
    Vascular Access Society of the Americas
    446 E High Street, Suite 10
    Lexington, KY 40507
    Tel: 859-977-7457 | Fax: 859-271-0607
    E-mail: info@vasamd.org